Two-way sync with Xero.
Invoice issued in PitlaneHQ shows up in your accounting platform within 60 seconds. Payment reconciled in Xero flows back to the job. One ledger, two systems.
- XERO
Two-way contact + invoice sync. Auto-reconcile payments.
- QBO
Two-way contact + invoice sync for QuickBooks Online users.
- CREDITS
Credit notes + refunds sync too, allocated to the original invoice.
Invoice in the workshop, paid in the accountant.
Issue an invoice in PitlaneHQ; it appears in Xero tagged to the right contact. Customer pays via the EFT bank details on the invoice PDF (PitlanePay card links coming soon). Reconciliation in the accounting platform flags the invoice as paid in PitlaneHQ.
GST done right, every time.
GST-inclusive pricing is supported across the portal, PDFs, and emails — one toggle. The accounting sync exposes the GST-exclusive subtotal + GST line to the right ledger account in your chart of accounts.
Credit notes and refunds sync, not just invoices.
Issue a credit note or refund in PitlaneHQ and it posts to Xero or QuickBooks as a credit note/refund, allocated against the original invoice — full lifecycle (create, allocate, void, refund), so the ledger always matches the job.
Onboard without a manual export/import.
On connect, PitlaneHQ backfills your existing contacts and invoices so old and new data line up — with a live progress bar, not a CSV juggle. Existing Xero contacts are matched to your customers first, so you can link, skip, or create each one and never end up with duplicates.
Common questions.
- Does it support Xero AU + NZ?
- Yes — the org locale is read from your Xero account. AU sees BAS-friendly tax codes; NZ sees IRD GST.
- What about chart of accounts mapping?
- Synced invoices post to a default sales account in your chart of accounts, and you map each provider bank account to a Pitlane payment type so reconciled payments flow back correctly. Per-module account mapping (parts, labour, POS, sundries to separate accounts) is coming soon.
- How do I know the ledgers actually match?
- A sync-status dashboard flags any conflicts for review, and a Sync Now button forces an on-demand re-sync — so you are never guessing whether PitlaneHQ and your accounting platform agree.
Connect a sandbox in five minutes.
Demo connects a sandbox Xero org and pushes a real invoice end-to-end.