Your Books, Always in Sync
Sync invoices and contacts with Xero, MYOB, or QuickBooks Online. Two-way Xero sync with automatic invoice push and payment pull.
THE CHALLENGE
Sound Familiar?
The Problem
- Manually re-typing every invoice into Xero or MYOB wastes hours each week and introduces errors
- Payments recorded in your accounting software never make it back to the workshop system
- Customer details drift out of sync between platforms — different phone numbers, different addresses
- End-of-month reconciliation becomes a multi-day headache because records do not match up
The Solution
- Invoices push to your accounting platform automatically the moment they are created or updated
- Payments recorded in Xero sync back into PitlaneHQ so your balances always match
- Contact details sync bidirectionally — update once and both systems stay aligned
- A real-time sync dashboard shows exactly what has synced, what is pending, and what needs attention
FEATURES
Everything You Need
Sync Dashboard
See the status of every sync at a glance. Track invoices pushed, payments pulled, contacts synced, and any errors that need attention. Real-time activity log.
Multi-Platform Support
Connect to Xero (full two-way sync), MYOB AccountRight, or QuickBooks Online. Use the platform your accountant prefers.
Two-Way Sync
Not just one-way push. Payments and updates from your accounting platform sync back into PitlaneHQ automatically.
Conflict Resolution
When data differs between systems, PitlaneHQ shows both versions side by side and lets you choose which to keep.
Selective Backfill
Already have invoices in PitlaneHQ? Push existing data to your accounting platform in a single batch — no re-entry needed.
GST Tax Mapping
Tax codes are automatically mapped to your accounting platform. GST on every line item matches your BAS reporting requirements.
Auto Invoice Push
Invoices push to Xero, MYOB, or QuickBooks the moment they are created. No buttons to click, no batches to run.
Error Notifications
Get notified immediately when a sync fails. Clear error messages explain the issue and help you fix it quickly.
HOW IT WORKS
From Start to Finish
Connect Your Accounting Platform
Go to Settings and click "Connect" next to Xero, MYOB, or QuickBooks. Authorise the connection with a secure OAuth flow — no passwords shared.
Map Your Accounts
PitlaneHQ auto-detects your chart of accounts and tax codes. Review the mapping to make sure income, expense, and tax accounts are correct.
Enable Auto-Sync
Turn on automatic syncing. From this point, every new invoice created in PitlaneHQ is pushed to your accounting platform in real time.
Invoices Push Automatically
When you create or update an invoice in PitlaneHQ, it appears in your accounting software within seconds. Customer contacts are synced too.
Payments Sync Back
When a payment is recorded in Xero, it syncs back to PitlaneHQ automatically. Your invoice balances stay in sync across both platforms.
COMPARE
Why PitlaneHQ?
| Feature | PitlaneHQ | Spreadsheets | Other Software |
|---|---|---|---|
| Xero two-way sync (invoices + payments) | |||
| MYOB AccountRight integration | |||
| QuickBooks Online integration | |||
| Automatic invoice push on creation | |||
| Payment pull from accounting platform | |||
| Bidirectional contact sync | |||
| GST tax code mapping | |||
| Conflict resolution with side-by-side view | |||
| Selective backfill of existing data | |||
| Real-time sync dashboard with error tracking |
USE CASES
Real Workshop Scenarios
Multi-Shop Bookkeeping
The Challenge
A bookkeeper managing three workshops was spending a full day each week manually entering invoices into Xero from each shop individual system.
The Solution
Connected all three workshops to Xero via PitlaneHQ. Invoices push automatically and payments sync back. The bookkeeper reviews the sync dashboard instead of doing data entry.
The Result
Weekly bookkeeping time dropped from 8 hours to 45 minutes. Error rate on invoice amounts dropped to zero.
Real-Time Financials
The Challenge
An owner-operator never knew the true financial position of the business because the accounting software was always a week behind the workshop system.
The Solution
PitlaneHQ auto-syncs invoices and payments in real time. The owner opens Xero and sees up-to-the-minute revenue, outstanding invoices, and payment status.
The Result
Financial visibility went from weekly batch updates to real-time. The owner makes faster decisions about purchasing, hiring, and cash flow.
End-of-Year Prep
The Challenge
A tax accountant dreaded workshop clients because their records were always incomplete. Missing invoices, unrecorded payments, and mismatched figures made BAS and tax returns painful.
The Solution
With PitlaneHQ syncing to Xero, every transaction is recorded automatically. The accountant pulls reports directly from Xero with confidence that the data matches the workshop.
The Result
BAS preparation time halved. Year-end reconciliation is now a review, not a rebuild.
FAQ
Frequently Asked Questions
What Workshops Are Saying
Customer stories coming soon. We are building something workshops will love.
Ready to Streamline Your Workshop?
Join hundreds of Australian workshops already using PitlaneHQ to manage their business more efficiently.