Workshop software for Australian workshops

What workshop software should do for you

Many workshops run on a mix of tools: a paper diary or calendar, a spreadsheet for stock, an invoicing app, and texts from a personal phone. Workshop software puts that work in one place, so a job's details are entered once and follow it from the quote to the invoice.

In PitlaneHQ:

• Quote, book, job card, invoice. The description and approved quote lines carry from the quote into the job and the invoice.
• Diary and bookings. See the week on one screen and drag a booking to reschedule it.
• Invoices. GST invoices from the job, with paid, part-paid and overdue at a glance.
• Stock and purchase orders. Parts with bin locations, supplier links and reorder thresholds. Raise a purchase order from a job and receive the delivery into stock.
• Customers and vehicles. Service history on every vehicle, with a rego lookup (billed per lookup).
• Service reminders. By date or kilometres, sent by SMS or email.
• Online booking. A booking widget lets customers request a time; your team confirms each request. Included in every plan.
• Digital inspections. Photos and notes per item, a report for the customer, and findings turned into a quote. Included in every plan.

Quote to invoice, one workflow.

Start with a quote, book it in, work it as a job card, then invoice it. The description and approved quote lines carry into the job and invoice.

1. 1

   Quote

   Price the parts and labour, then send the quote to your customer.

2. 2

   Book

   Put the approved work in the diary on the day it suits.

3. 3

   Job card

   Track the work and its status on the job card.

4. 4

   Invoice

   Invoice from the job. Track paid, part-paid and overdue invoices.

Diary and bookings

The whole week, on one screen.

See your bookings for the week. Drag a booking to reschedule it.

Diary and bookings

Invoices

Know who still owes you.

Paid, part-paid and overdue invoices at a glance. Finalised invoices can push to Xero or QuickBooks Online once connected; imported invoices are excluded, and pushes pause while records are being linked or the accounting connection is changing.

Jobs and invoicing

Built for Australian workshops

• Data stored in Australia. Workshop records are hosted on Microsoft Azure, Australia East (Sydney). An encrypted backup copy is held offshore. Where your data lives
• GST and rego. GST-inclusive pricing is supported, and rego lookups cover Australian vehicles.
• Accounting. Eligible finalised invoices push to Xero or QuickBooks Online. MYOB is not yet available.
• Parts. Burson EzyParts prices and availability on the job, where enabled.
• Support from Australia. Real people on email and phone, Monday to Friday, 8am to 5pm AEST.

New Zealand workshops can use PitlaneHQ too: tax rates are set per line, so 15% NZ GST works. Rego lookups cover Australian vehicles only and billing is in AUD.