Never Run Out of Parts Again
Track parts and inventory across multiple locations. Automated stocktakes, purchase orders, supplier management, and real-time stock levels.
| SKU | Item | Qty | Cost | Status |
|---|---|---|---|---|
| OIL-5W30 | Penrite HPR5 5W-30 5L | 24 | $62.00 | In Stock |
| FLT-Z516 | Ryco Oil Filter Z516 | 18 | $18.50 | In Stock |
| BRK-DB1262 | DBA Brake Pads DB1262 | 3 | $89.00 | Low |
| FLT-A1525 | Ryco Air Filter A1525 | 12 | $24.00 | In Stock |
| SPK-BKR6E | NGK Spark Plug BKR6E | 0 | $8.50 | Out |
THE CHALLENGE
Sound Familiar?
The Problem
- Parts run out without warning, leaving jobs stalled while you scramble to find stock
- Manual stock counts on clipboards are inaccurate and take entire days to complete
- No visibility into what is at each location -- technicians drive between sites chasing parts
- Supplier orders are guesswork because there is no data on actual usage or reorder points
- Stock used on jobs is never properly deducted, so the numbers are always wrong
The Solution
- Real-time stock levels updated automatically as parts are used on jobs and sold at the counter
- Per-site stock tracking so every location knows exactly what they have on hand
- Low stock alerts trigger before you run out -- set minimum levels per item and get notified
- Purchase orders flow directly to suppliers with receiving that updates stock in one click
- Full movement history provides a complete audit trail of every adjustment, sale, and transfer
FEATURES
Everything You Need
Real-Time Stock Dashboard
See every part across all locations in one view. Filter by category, supplier, or status. Instantly spot items that are low, out of stock, or overstocked.
Per-Site Stock Levels
Track stock independently at each workshop location. Know exactly what is on the shelf at each site without making a phone call.
Purchase Orders
Create and track purchase orders to suppliers. Receive stock against POs and watch levels update automatically.
Supplier Directory
Manage supplier contacts, payment terms, and ordering history. Link parts to preferred suppliers for fast reordering.
Automated Stocktakes
Run physical counts with a simple mobile workflow. Enter actual quantities, review variances, and adjust stock with one click.
Stock Categories
Organise parts into categories like Filters, Brakes, Oils, and Electrical. Filter views and run reports by category.
Low Stock Alerts
Set minimum stock levels per item. When stock drops below the threshold, you are alerted before it becomes a problem.
Stock Valuation Report
Know the total value of your inventory at any time. Cost price, sell price, and margin per item, category, and location.
HOW IT WORKS
From Start to Finish
Add Stock Items
Set up your parts catalogue with SKU, description, cost price, sell price, and supplier. Assign to categories and set reorder levels.
Set Reorder Levels
Define minimum stock quantities per item and per site. The system monitors levels and alerts you when stock drops below the threshold.
Parts Used on Jobs
When technicians add parts to a job, stock is automatically deducted. No manual adjustments needed -- the numbers stay accurate.
Low Stock Alert
Receive alerts when items drop below their reorder point. See exactly which items need replenishing across all locations.
Create Purchase Order
Generate a purchase order to your supplier with the items you need. Track the PO status from draft to ordered to received.
Receive Stock
When the order arrives, receive stock against the purchase order. Quantities update automatically across all views and reports.
COMPARE
Why PitlaneHQ?
| Feature | PitlaneHQ | Spreadsheets | Other Software |
|---|---|---|---|
| Real-time stock levels | |||
| Per-site stock tracking | |||
| Auto-deduction from jobs | |||
| Purchase order management | |||
| Supplier directory | |||
| Stock categories & filtering | |||
| Low stock alerts | |||
| Stock valuation reports | |||
| Physical stocktake workflow | |||
| Price matrix auto-markup | |||
| Full movement audit trail |
USE CASES
Real Workshop Scenarios
Multi-Site Parts Management
The Challenge
Parts are spread across 3 locations with no visibility. Technicians drive between sites looking for stock, wasting hours every week.
The Solution
Per-site stock levels show exactly what is at each location. Low stock alerts per site ensure every workshop stays stocked. Transfer requests between locations are tracked.
The Result
Zero wasted trips between sites. Each location maintains optimal stock levels independently with full visibility across the group.
Independent Mechanic Inventory
The Challenge
A one-person shop tracks parts in their head. They run out of common filters and oils at the worst times, losing half a day to supplier runs.
The Solution
Simple stock catalogue with reorder alerts on the 20 most-used items. Parts auto-deduct from jobs so the count is always accurate.
The Result
Never caught without common parts. Supplier orders placed proactively based on actual usage data instead of memory.
Specialty Parts Tracking
The Challenge
High-value specialty parts (turbo kits, exhaust systems, suspension components) need careful tracking. Losing one item is a significant financial hit.
The Solution
Detailed stock records with cost tracking, supplier links, and movement history. Stock valuation reports show total inventory value at any time.
The Result
Complete accountability for every high-value part. Cost-of-goods tracking per job ensures accurate margin reporting.
FAQ
Frequently Asked Questions
What Workshops Are Saying
Customer stories coming soon. We are building something workshops will love.
Ready to Streamline Your Workshop?
Join hundreds of Australian workshops already using PitlaneHQ to manage their business more efficiently.