Manage Your Team End-to-End
Manage technicians, track timesheets, and streamline payroll. Clock in/out, admin approvals, billable hours, and utilisation reports.
| Tech | Date | Clock | Hrs | Bill | Status |
|---|---|---|---|---|---|
| Smith, Jake | Mon 15 Jan | 7:30 -- 16:00 | 8.5 | 6.2 | Approved |
| Smith, Jake | Tue 16 Jan | 7:45 -- 16:30 | 8.75 | 7.1 | Approved |
| Chen, Wei | Mon 15 Jan | 8:00 -- 16:30 | 8.5 | 5.8 | Pending |
| Chen, Wei | Tue 16 Jan | 8:15 -- 17:00 | 8.75 | 6.5 | Pending |
THE CHALLENGE
Sound Familiar?
The Problem
- Paper timesheets are unreliable -- technicians forget to fill them in, write the wrong times, or lose the sheet entirely
- No way to distinguish billable job hours from total shift hours, so utilisation is a mystery
- Payroll approval involves chasing signatures, cross-checking handwritten entries, and hoping the maths is right
- MSDS and SOP documents live in a dusty folder that nobody can find when they actually need them
- No visibility into which technicians are productive and which are underutilised
The Solution
- Digital clock in/out from the dashboard widget or timesheet page -- accurate to the minute, every time
- Billable hours logged against specific jobs separate from shift hours, giving you true utilisation data
- Admin approval workflow with batch checkboxes moves entries from Pending to Approved to Exported in minutes
- MSDS and SOP documents stored digitally, searchable, and accessible to every team member instantly
- Utilisation reports compare billable hours to payroll hours per technician with colour-coded thresholds
FEATURES
Everything You Need
Weekly Timesheet View
See the full week at a glance for every technician. Clock times, total hours, billable hours, and approval status in one table. Edit, approve, or reject entries inline.
Clock In/Out Widget
Dashboard widget for technicians to clock in and out with one tap. Automatic shift tracking with configurable break deductions.
Billable Hours Per Job
Start/stop timers or manually log hours against specific jobs. Every billable minute is tied to a job for accurate costing.
Admin Approval Workflow
Batch-approve timesheet entries with checkboxes. Entries flow from Pending to Approved to Exported with full audit trail.
Utilisation Reports
Compare billable hours to shift hours per technician. Colour-coded bars show green for high utilisation, red for low.
MSDS Register
Store Material Safety Data Sheets for every chemical in the workshop. Searchable, always up to date, accessible from any device.
SOP Documents
Standard Operating Procedures library keeps your team aligned. Upload procedures, reference guides, and training materials.
Technician Profiles
Full profiles with contact details, skills, certifications, pay rates, and employment history. Link technicians to their user accounts.
HOW IT WORKS
From Start to Finish
Technician Clocks In
At the start of each shift, the technician taps the clock-in widget on their dashboard. The system records the exact start time.
Work on Jobs
Throughout the day, billable hours are logged against specific jobs using start/stop timers or manual entries from the job page.
Clock Out
At the end of the shift, the technician clocks out. The system calculates total shift hours including any break deductions.
Admin Reviews Timesheet
The workshop manager reviews the weekly timesheet. Clock times, billable hours, and utilisation are visible for every technician.
Approve Payroll
Select entries with batch checkboxes and approve them. Approved entries are locked and ready for export to your accounting system.
COMPARE
Why PitlaneHQ?
| Feature | PitlaneHQ | Spreadsheets | Other Software |
|---|---|---|---|
| Digital timesheets | |||
| Billable hours per job | |||
| Payroll approval workflow | |||
| Utilisation reports | |||
| MSDS document register | |||
| SOP document management | |||
| Technician profiles & skills | |||
| Job-level permissions per tech | |||
| Clock in/out dashboard widget | |||
| Overtime & break rule config |
USE CASES
Real Workshop Scenarios
Large Workshop Payroll
The Challenge
Managing timesheets for a large team on paper is a full-day exercise every fortnight. Errors are common and disputes are frequent.
The Solution
Every technician clocks in/out digitally. The manager reviews the weekly view, batch-approves entries, and exports to payroll in minutes instead of hours.
The Result
Payroll processing time reduced from a full day to under 30 minutes. Zero disputes thanks to accurate, timestamped records.
Small Shop Time Tracking
The Challenge
A small shop does not need complex HR software, but still needs to know who worked when and how many hours were billable.
The Solution
Simple clock in/out widget on the dashboard plus billable hour tracking on jobs. The owner reviews and approves from one screen.
The Result
Clear visibility into time worked and time billed. No overhead -- the whole process takes 5 minutes a week.
Franchise SOP Compliance
The Challenge
Franchise locations need standardised processes but have no central place to store and distribute SOPs and safety documents.
The Solution
Upload SOPs and MSDS documents centrally. All locations access the same up-to-date procedures. Track who has viewed critical safety documents.
The Result
Consistent processes across every location. Compliance documentation always current and accessible during audits.
FAQ
Frequently Asked Questions
What Workshops Are Saying
Customer stories coming soon. We are building something workshops will love.
Ready to Streamline Your Workshop?
Join hundreds of Australian workshops already using PitlaneHQ to manage their business more efficiently.